Productive Meetings

Tags: ,

The wisdom of the wise and the experience of the centuries can be kept with appointments. BENJAMiN DISRAELi the general opinion of all those who participate in the meetings is that they are productive, that it is not lost time, that these are well planned, with a stated objective, enabling participants to intervene, reaches the expected results, correctly, that will leverage the time. People such as A. F. Chief of Staff would likely agree. Such as the Club of the effectiveness reminds us, a meeting can be defined as the process where multiple people come together with a common purpose. The key to this definition is to understand the meetings as processes. Without a coordinated plan that considers all the components and basic variables, a meeting can become a waste of time where a group is limited to discuss disorderly and without continuity of action. Nobody likes to be summoned to a meeting, which requires a personal contribution of time and effort, without knowing why or for what.

The lack of clarity in objectives, the impertinence, the ignorance of the agenda and an incomplete or ambiguous message about the need for a meeting most likely diminish the motivation in participants. Some are not even taken the trouble to attend. Others will go and dissatisfied, will not participate nor will leverage the contents of the meeting at all times, the meetings have served to exchange ideas, information and knowledge. A properly designed meeting provides many more benefits than obstacles, among them: creates an identity for the team, offers an area where can discuss progress and adversities, provides an opportunity to generate creative solutions, promotes commitment to decisions, encourages the spirit of collaboration and sets a shared course. It is very valid indicating the Club’s effectiveness, which meet just meet or because the meeting appears in the calendar normally is a waste of time. Perhaps the greatest danger is institutionalize the meeting in a group.